Scheduling Initial Team Interview


To schedule a time for your team to be interviewed:

  1. Your team must have received an invitation to a World Championship Event. 
  2. You must be logged in as either the Primary or Secondary contact for that team.

Note: The open times available for your team are based on the date of your invitation, NOT event registration or payment. Teams may need to schedule their interview before they determine whether or not they can attend the event.

Step 1: Once you have received an invitation, log into RobotEvents, and click on “My Account” in the upper right corner:

Select My Account

Step 2: On the main screen of the “My Account” interface under “Qualified Events”, you should see a gold notification that says “Schedule Initial Team Interview” next to any teams eligible to sign up for a remote interview time. That button which also lists the deadline by which an interview must be scheduled. Clicking on this notification button will take you to the next step: 

Schedule Initial Team Interview


  • The more time that passes between the date of your invitation and your deadline, the fewer interview spots will be available as other teams sign up.
  • Decline Invitation”  refers to the Event, NOT to “decline to be interviewed”. If your team is attending the event, but does not want to participate in judged awards,  simply do not select an interview time.

Step 3: Clicking on the blue “Schedule Team Interview” button will open a short survey, where users will be asked to select a team to schedule, a date/time for their interview, and to note any need for a translator/interpreter.

A short survey

Step 4: Under Judging Interview Time Slot, there will be a drop-down list of available dates and times for a team to be interviewed. Choose carefully: Once selected, your time will be locked in after 24 hours.  

A drop-down list of available dates

Teams that have already been scheduled for their interview will appear grayed out in this drop-down list, and will appear in a box above the survey with a red button to remove their scheduled time.

Teams already scheduled appear grayed out

Step 5: The interview survey includes a question where any translation/interpretation needs can be noted. 

Translation/interpretation needs can be noted

Step 6:  At the bottom of the form, click the “Submit” button to submit your team’s placement for their interview. If you do not click “Submit”, RobotEvents will not log your selection. After 24 hours, the team’s interview date and time will be locked in. 

At the bottom of the form, click the Submit button

Changing an Interview Time:  If you wish to change your team's interview time within the 24-hour period where changes are allowed, go back to the schedule survey screen (Step 4) and at the top of the screen will be a “Remove” button next to any scheduled team numbers. That button will remove a scheduled interview time. The team’s former time slot will become available for another team to select, and the team can choose a new interview time from among the remaining time slots.

At the top of the screen will be a “Remove” button next to any scheduled team numbers
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram